We are now looking for a Legal Administrative Assistant to join OVL Container in Helsinki

OVL Container (O.V. Lahtinen Oy) was founded in 2007 and has established itself as the leading one-way container supply company with a strong financial position. With projected annual net sales of €15 million for fiscal year 2024 and strong profitability, we maintain a robust financial position as we continue to innovate and expand our market presence.

We specialize in providing cost-effective and environmentally friendly container solutions for short-term lease between Europe, North America and Asia. Additionally, we offer new and pre-owned containers for sale. With offices in Helsinki, Shanghai, Chicago and Klaipeda, our team of 15 container-leasing experts serves customers worldwide.

Learn more about us and read how our journey began: www.ovlcontainer.com 

About the role

As a Legal Administrative Assistant, you will work directly with our Managing Director as the primary point of contact for both administrative and legal matters. Your role includes managing the Director’s daily schedule, communications, and meetings, as well as organizing office operations and documentation processes. You will be responsible for reviewing contracts, organizing and maintaining legal documents, and improving documentation workflows. Additionally, you will develop and implement company-wide standard operating procedures, update internal processes, and maintain an organizational matrix outlining roles and responsibilities to ensure operational efficiency. This position offers a unique opportunity to combine practical legal work with executive assistance duties in an international shipping container leasing company.

You will have the opportunity to work in a truly international, close-knit, and entrepreneurial environment where you can freely share your insights. You will gain firsthand experience in global business operations while developing your legal expertise.

Key areas of responsibility include

Executive Support (Primary): 

• Managing the Director’s daily schedule, correspondence, and communications 

• Handling administrative tasks and organizing meetings 

• Coordinating with clients, partners and team members 

• Maintaining office organization and documentation systems 

• Supporting various business operations as needed 

Legal Tasks: 

• Reviewing contracts daily within the shipping/container leasing industry 

• Conducting preliminary legal document checks before the Director’s final approval 

• Organizing and maintaining company legal documentation 

• Assisting in improving documentation processes 

Administrative Tasks: 

• Developing and implementing comprehensive standard operating procedures (SOPs) for all company functions and departments 

• Creating and maintaining an organizational function matrix documenting roles, responsibilities, and duties for all positions 

• Reviewing and updating company processes to ensure operational efficiency 

• Maintaining and updating internal documentation of organizational structures and workflows 

• Bringing creativity to the planning and organization of trade shows and exhibitions 

You will work alongside our Managing Director and Director of Finance & Operations as an essential member of the team and collaborate closely with our sales team. You will have the opportunity to learn and take on new tasks, and we expect you to have a curious and commercial mindset.

The employment is permanent and based at our Helsinki office in Vuosaari. You have the option to work remotely part of the time if you wish, but we hope you will join us at the office at least twice a week alongside the rest of our team. The starting date can be arranged according to your situation, but we hope you can begin as soon as possible.

What we are looking for

You already have a good deal of studies (approximately 180 ECTS) behind you, and you are familiar with the basics of commercial and contract law. While we don’t expect you to know everything, a proactive mindset, business-oriented approach and strong organizational skills are essential. As our working language is English, proficiency in both spoken and written English, as well as Finnish is necessary.

We expect you to have

• Approximately 180 ECTS of completed legal studies 

• Understanding the basics of commercial and contract law  

• Strong organizational and administrative skills 

• Working proficiency in both spoken and written Finnish and English 

• Flexibility, agility, a curious attitude, and great attention to detail 

• Eagerness to deepen your expertise in various tasks and a business-oriented approach to legal issues 

How about us?

We offer a state-of-the-art work environment in a company that leads the way in its field of technology. Our ambition is to drive global industry development and foster innovation. Our entrepreneurial atmosphere encourages growth, forward-thinking, and continuous improvement. You’ll join a truly inspiring workplace where you can share your ideas, challenge yourself, and inspire others. 

What we offer 

• Flexible working hours compatible with your studies
• Direct exposure to the international shipping industry
• Hands-on experience in both business operations and legal work
• Opportunity to work directly with company leadership
• Monthly salary in accordance with the recommendation of the Association of Finnish Lawyers

We value commitment, happiness, and well-being, built on meaningful work and efficient, comfortable practices. With a flat hierarchy, our focus is on teamwork and collaboration. 

Does this sound like a match? We can’t wait to hear more from you!

The recruitment is operated by Paragraaffi, and the pre-interviews will be held remotely during week 1 (30.12.2024-3.1.2025). Please submit your application (video, CV and application letter) in English on our website by 29 December 2024. Applicants selected on the basis of the pre-selection will proceed to OVL Container’s interviews, which are scheduled to take place in January 2025, during week 3.

For more information, please contact Legal Talent Consultant Laura Sainio (050 555 9237, laura.sainio@paragraaffi.fi). 

Paragraaffi is a recruitment agency specializing in legal professionals. We create meaningful careers, bring together employers and legal professionals, build effective teams, and advance the legal profession by producing comprehensive annual research and cooperating with various stakeholders in the legal field. We promote equality and we are committed to a legal profession that is diverse, non-discriminatory and open to all.