Ready to be the driving force behind a high-performing legal team? As our Paralegal, you’ll be at the heart of our operations, taking ownership of key initiatives in corporate governance, compliance, and subsidiary management. If you’re a proactive multitasker who loves optimizing processes and keeping things running smoothly, we want you on our side.

This position is based in Helsinki, Finland.

Key responsibilities

• Annual General Meeting (AGM) Management: Lead the coordination and execution of the annual AGM, including managing materials and cooperating with internal and external stakeholders
• Board meeting management: Board meeting material management and distribution
• Corporate Governance: Update and maintain Corporate Governance sections on web and internal pages, prepare the Corporate Governance Statement
• Insider Administration (MAR): Follow relevant regulations, update internal guidelines, maintain insider registers, handle notifications of transactions by persons discharging managerial responsibilities (MAR Persons), and send reminders regarding closed trading windows
• Subsidiary Management: Assist with the management of subsidiaries, with a particular focus on related party registers, preparing and maintaining minutes of AGMs and Board of Directors meetings
• Legal Case Management: Maintaining legal case register and reporting
• Trade Register Matters: Manage trade register filings and related matters for the parent company and Finnish subsidiaries, including the notarization of documents
• Contract Management: Provide assistance in the maintenance of global contract templates, archiving contracts and support the use and development of the contract management system
• Cross-Functional Assistance: Provide general legal assistance to the Group Legal, Treasury, and Investor Relations functions on cross-functional tasks
• Process Improvement: Contribute to the development of tools and processes within the legal department exploring possibilities with AI tools to drive efficiency and innovation
• Stakeholder cooperation: Working with Hiab Leadership team, Finance, IR, Communications and other group functions, external institutions and stakeholders to support business goals.

What we are looking for

• Bachelor’s Degree in Legal Studies, Business Administration, or a related field
• Minimum 5 years of experience in a legal assistant, specialist, or paralegal role
• Solid understanding of corporate governance principles and practises
• Familiarity with MAR regulations and insider administration is highly desirable
• High attention to detail, accuracy, and confidentiality
• Excellent organizational and time management, with the ability to prioritize tasks effectively
• Ability to work independently and collaborate across teams
• Fluent in written and spoken English and Finnish.

What we offer

As a part of our Employees First culture, we offer opportunities to grow within a dynamic environment that values flexibility and your well-being. We strive to make things easier, empower you to succeed, and strive for excellence in a positive and inclusive environment.

Ready to apply?

Please submit your application in English through Hiab’s recruitment system using the application link. Applications will be reviewed on a rolling basis.

Hiab is partnering with Paragraaffi in this recruitment. For further information about the role, Katariina Tuomela at Paragraaffi is available for brief calls at +358 40 5765 709. You can also email her at katariina.tuomela@paragraaffi.fi to arrange a 15-minute call.

The recruitment process is coordinated by Hiab’s Recruitment team, part of Hiab Business Services based in Bulgaria.